In this article my goal is to know how the life cycle is develop specifically in the university, I was wondering at first what is the life cycle of the university, but As I’ve understand it is all about the life cycle of the systems that our university develops so that’s why I should discuss about the SDLC or Systems Development Life Cycle and then the vision mission goals of the school and the systems develop by our school.
Systems Development Life Cycle
When we say life cycle of the system, we talk about the SDLC or systems development life cycle. Systems Development Life Cycle is the cycle of the system that every analyst follows, there are five stages of Systems Development Life Cycle; these are project planning, analysis, design, implementation, support, when we say planning the analyst initiates the problem, the analyst plan for the possible problem, and also the analyst ensures feasibility, and also the analyst makes a plan schedule in order to arrange the works that they will do, and also involves in planning is the approval of the project or to obtain the approval of the project, to sum it all up in planning an analyst plans for the possible work to do, the analyst assigns different task to its co analyst, the analyst makes a schedule so that the amount of work will be divided and also the work will be organize. The next stage of Systems Development Life Cycle is the analysis, when we say analysis the analyst understand business needs and processing requirements, it simply means that the analyst analyzes the problem of the system, the analyst provides an investigation to the system in order to obtain the needs of the system, the analyst looks for some requirements needed in order to have an effective and efficient system, and also conducts an interview to the possible users of the system, it will serves as a guide to the analyst, in order to know well the things that the system and user needs, in this stage the analyst will have a good relationship to the users, this stage is the most difficult stage because analyzing the problem well or knowing what is really the problem will help the developer to do the right solution to the problem. The third stage of the SDLC is the design, in this stage the analyst is no longer need, it is time for the developer. When all the data that are gathered by the analyst, it is the time for the design stage, this is where they define the solution based on the requirements and the analyst decisions, it simply means that in designing the system the developer designs for the right interface of the system, the developer designs the system based on the studies gathered by the analyst and also the developer designs it based on the requirements the client wants and also based on the users, in this stage the developer designs only the system the will not implement it yet. The fourth stage of the SDLC or Systems Development Life Cycle is the implementation, after the developer designs the possible interface of the system it is time for the implementation of the system, implementation is the stage where the users of the system are involved because it is the time to install the system, teach the users how to use it, it is the time to construct the system, in other words implementation is the final stage in case of building the system because this is the stage where the system is fully operational, it is the time when the users use it, and also it is the time when the systems will be observed and tested. The final stage of the SDLC or Systems Development Life Cycle is the support, when we say support it is like maintenance, support to the system, this is where the developer keeps the system and running, after building the system the developer observes for the possible errors and bugs of the system, this is the support stage, the developer will keep improving the system until it gets the final output that has no bug s and errors. To sum it all up SDLC is very important and analyst still uses it until now.
My School
My school is the USEP or University of Southeastern Philippines, it is the university located at the southeastern part of Mindanao, and our university aims to be the premiere university in the ASEAN region. Our school visualizes that is should be the center of excellence and development that is responsive or reactive to fast changing environments, and our school also wants to be the leading university in the country that fosters innovation or invention and applies knowledge to create value towards, social, economic and technological developments. Our school has a mission of producing a world-class graduate and relevant research extension, it means that our school will have a good graduate that has a contribution to the society, and In order to achieve this, the school will provide quality education and sustainable resource management. Particularly our school is devoted to provide quality education for students to grow in knowledge, and to be better especially in technological aspects and also our school is committed to promote our well-rounded development and make us globally competitive in the world of work and help us to be independent when the time comes. Our school is committed also in engaging high impact research, not only for knowledge’s but also for its particular benefits to society and the USEP is committed to promote entrepreneurship and industry collaboration, aligned with the vision and mission of USEP our school has goals also these are; USEP will produce globally competitive and morally upright graduate, USEP shall develop a strong Research, Development and Extension culture with competent human resource and responsive and relevant researches that are adopted and utilized for development. Our school has a total of seven thousand plus students most likely the number of girls is higher than the number of boys. Our school is a state university, it is the cheapest school in Davao but the most standardized school and the most strict school in Mindanao.
The main system that is developed in our school is our enrollment system; we all know that this system is present on all schools. As a student in the University of Southeastern Philippines I am very familiar with our enrollment system, although this system is not perfect for me but our enrollment system is much faster than in the past years, the steps of our enrollment system is first a student is required to provide a cleared clearance , this will enable the student to proceed to the enrollment and also the student must get all the subject grades form the previous semester and after proceeding to the proper enrollment the student is require to pay for the minor fees such as OSCS fee, headlight fee and our local council fee, and after paying this minor fees, the student will go to their respective adviser for the advising part, this is where the adviser analyzes the students grade and this where the adviser tell the students whether they can take this subject or not, this is where the student will get its PRF or Pre Registration From, PRF is where the subject of the students is listed, when the adviser finished listing the subject of the student the student will get the schedules of the subject he/she is allowed to and then after that the students will go back to the adviser and the student will get the advisers signature then after that the student will go to their respective councils for encoding, in encoding the students subject will be encoded to the registrar’s copy but the student is not yet enrolled, after the encoding process is where the most tiring process, this is where the students go to the cashier to pay the enrollment fee, this is the process where all the students lined up, imagine 7000+ students will be enrolling, sometimes the line in the cashier goes up to the second floor of our building because of so many students paying their bills, this is one of the problem of our system, the line that is too long, it has not been solve for so many years up to now, after the students pay his/her bills at the cashier, it is the time for the last stage of the enrollment and it is the most tiring part because there are so many students lining up, this is the time for the registrar’s office, this time the student will represents all the receipts including the OSCS fee, headlight fee, the local council fee and specially the enrollment fee receipts, in the registrar the subject that are encoded at the encoding office will be validated, after validating the subject the students is now officially enrolled, but the steps above is almost similar to the scholars, the different is the scholars has a different window at the cashiers office this is the students account, in the students account the students will be checked whether they are still scholars or not but before going to the students account the scholars need to go to the OSS, this is where they will get a sign representing that they are scholars and this sign is the only proof at the students accounts that the student is still a scholar. The steps above is only for the old students but for the new students it takes a long process because first the students is required to have an entrance exam result and in the entrance exam if the student does not pass the passing grade for the English subject, the student will have to undergo English Bridge program, this is a 10 day class with an English Subject only and the certificate in program is useful in enrollment to, this will serve as a proof that a student is enable to take the subject English. The new comer will choose their NSTP, whether the student wants to join the ROTC or the CWTS and the remaining step are mentioned above. Our enrollment system is not a perfect system because of the unwanted lining up of the students. As a student I can described well the problem of our system but I don’t have the solution on how to solve this. Our enrollment will last for a week; it only takes one day for every year level, that’s why I think with such a small duration of enrollment time, the student will lined up and make a long line. The main problem of this system is when the other year level is not finished enrolling in their specified enrollment date; they will go back again and joined up with the other year level. The other system our school has is the online grading system; it is the system where you can browse your grades through internet, this system is a good system because the student can view his/her previous grades from the moment he/she studied at USEP or University of Southeastern Philippines, this system is useful also when you lost your handbook or booklet because all the grades written on your passbook or handbook are all encoded in the system, just by browsing the net you can print this grades and this will serves as a temporary handbook. Online grading system is always updated by the registrar, every time there is changes in the registrar, there is changes also in the online grading system and also our school has a library system too, this system enables a student to find the books in a fastest way, the student will just type the name of the book and the system will give the location where the book is located and also another system our school has is the university logger, it is a system that allows the student to use the computer at our school, it is login system that only the validated library cards are allow to used but this logger is not efficient because a student can still log in without validating the library card or your id number just by simple computer tricks. These are some of the systems our school develops although these are not perfect systems but still good enough to make us technically advance.
How Do You Know That the Life Cycle Was Developed Specifically For the University?
All the systems that our university has undergo life cycle, analyst in our school analyzes the problem of our systems, it is the main role of the analyst to analyze the system, I think the systems of our school has undergo planning, analyzing, designing, implementation and testing, for example our enrollment system, although this is not a perfect system but some part of it enables the student to have an easy enrollment. The enrollment system our school has, has a good plan in what is the process of our enrollment, it is a good plan to provide so many processing windows at the registrar. Our enrollment has been analyzed well by our analyst, if only the students will not go back and if only if the students can finish an enrollment in one day our system will be perfect. I can tell that the life cycle was developed in our school because as I can see for now it undergoes development and improvement, because our enrollment in the past three years is very different than now, it is much faster and much easier because of the improvement they make.
How Do We Know That It Meets Our Needs for the University?
In a system there is a client an analyst and a developer and also the user, in our case at school we are the clients, the user are the ones at the office and the analyst and the developer are the one who made the system. Being a client I can tell that it meets my needs, based on my experience at our enrollment system, I am satisfied with the process because it is being planned and analyze well. And I can say also that it meets the needs of the university also, although it is not still perfect because of the unwanted long line, but it only needs development and a proper instruction to the student I know that the one maintaining the systems at our school is doing their best to make an effective and efficient system.
Conclusion
To sum it all up or to summarize it, systems development life cycle or SDLC is very important in the need of the system; SDLC serves as a guide in building a better system. I also conclude that all the systems at our school undergo planning, design, analysis, implementation and testing. Systems like enrollment system at our school is the best system they develop, but hopefully it will be perfect soon and hopefully someday there will be an online enrollment system at our school like in the others.
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